Accounting Tips for Mid-Sized Businesses

Welcome to our guide on accounting tips tailored for businesses making between $5 million and $10 million a year. Managing your company’s finances wisely is crucial for growth and stability.  

Keep Your Accounting in Tip-Top Shape

Let’s walk through some practical advice in simple terms so you can keep your accounts in tip-top shape.

Understand Your Tax Obligations

First things first, knowing your tax obligations inside and out is super important. In each quarter, you should review what taxes you need to pay and when they are due. This includes income taxes, sales taxes, and any other taxes specific to your industry. Planning can save you a lot of headaches and keep you away from penalties.

Example: E-Commerce Business Navigates Sales Tax Complexity

Sarah owns an online store that sells handcrafted jewelry. Her business has grown, and she now ships her products to customers all over the United States. With each state having different sales tax laws, Sarah realizes she needs to understand her tax obligations to avoid penalties and ensure compliance.

Keep an Eye on Your Cash Flow

Cash flow is like the blood flowing through the veins of your business. You need to keep it healthy and flowing smoothly. This means knowing how much money is coming in and always going out. If you notice your cash flow is slowing down, it’s time to take a closer look and see where you can cut costs or boost sales.

Example – Law Firms: Client Billing and Profitability Analysis

A law firm implements a time-tracking solution to accurately record billable hours spent on each client case. They analyze the profitability of different services and clients by comparing revenues to direct costs, such as attorney wages and case expenses. This helps them identify which types of cases are most profitable and where they may need to adjust billing rates or reduce costs.

Budget for the Unexpected

Surprises happen, and not always the good kind. It’s wise to set aside a chunk of your budget for unexpected expenses. Whether it’s a sudden need for repairs, a drop in sales, or something else entirely, having a safety net can make all the difference in how your business handles these surprises.

Example – Construction: Project Budgeting and Cost Tracking

A construction company is preparing to break ground on a new residential development. To ensure profitability, they use detailed budgeting to forecast all costs associated with the project, including materials, labor, permits, and equipment rentals. Throughout the project, they track actual expenses against their budget in real-time, allowing them to identify variances early and adjust their plans or negotiate better prices with suppliers to stay on budget.

Invest in Growth

Even though it’s crucial to be careful with your spending, don’t shy away from investing in areas that can lead to growth. This could be new technology, marketing strategies, or hiring key personnel. Think of these investments as planting seeds for the future success of your business.

Example – Real Estate: Investment Analysis and Property Management

A real estate investment firm uses market analysis to identify a promising commercial property. They calculate potential returns, considering factors like location, market trends, rental income, and operating expenses. After purchasing the property, they implement efficient property management practices, focusing on tenant satisfaction and cost-effective maintenance, to maximize occupancy rates and investment returns.

Regularly Review Your Financial Statements

Your financial statements are like a health report for your business. They tell you how well your business is doing financially. Make it a habit to review them regularly. This will help you spot trends, good or bad, and make informed decisions about what to do next.

Example – Doctor Practices: Patient Billing and Revenue Cycle Management

A doctor’s practice streamlines its patient billing process by adopting electronic health records (EHR) and billing software. This integration allows for accurate coding and faster submission of claims to insurance companies, reducing billing errors and improving cash flow. They regularly review the revenue cycle to identify delays in payments and implement strategies to improve patient payment collections.

Seek Professional Advice

Lastly, don’t be afraid to ask for help. Our team can offer valuable insights and advice tailored to your business’s specific needs. They can help you navigate the complex world of business finance and set you on the path to success.

Remember, a little planning and attention to detail can go a long way in ensuring the financial health and growth of your company. Here’s to a prosperous year!